Everything you need to know about HOST’s filing process

Basic Filing Timeline:

• 1st of the month — You will receive a reminder email from our team requesting your sales data. If you are not required to send in your data because we have access to your sales and data platforms, the data team will begin processing your sales data.
• 7th of the month 5pm EST — All sales data is due to HOST. If you are going to be late sending your sales data to HOST, you must email [email protected] ahead of time to work out a new data deadline for that month.
• 7th-12th of the month— Liability summary emails are sent out for review; you will have 2 days to review remittance amounts and raise any concerns
  • Following the 2 day review window, your returns will be filed by the team — at this point, you won’t receive any updates until all of your returns have been submitted. Our team will reach out if we run into any filing issues or roadblocks. No news is good news!
  • Once all of your returns have been completed, you will receive a completion email outlining your remittance amounts, as well as the dates which you can expect to see payments withdrawn from your account.

General Policies Regarding Submitting Returns:

We highly recommend checking your Liability Summary each month. If you do not reply to our Liability Summary email during the 2 day review window, your returns will be filed exactly as they are outlined in that email.

If you discover an error after your return has already been submitted, please let us know as soon as possible. Our team will then work with you to find the best solution for you. If your return requires an amendment, you may be charged an additional HOST amendment fee, and may also be assessed a penalty and/or interest by the state.

If you have additional requests regarding your returns, it is best to let our team know early in the month so that we can make the proper adjustments. Examples include: special event sales that were not included in your normal data, a request to remove certain transactions, requesting to file returns without payment, etc.

PAYMENTS:

We will remit payments using the bank account information provided to us during your HOST onboarding. It is important that you ensure there are no debit blockers on your account - if we submit a payment to the state and the payment is rejected or reversed, you will incur additional penalties from the state.

If you have a change of bank account information, please let us know as soon as possible; once your payments are submitted, we will be unable to stop payments from processing.

Each state has different procedures regarding how and when they receive and process payments. In some cases, we will schedule remittance payments for the states’ due dates (see due dates below). In others, the payments are scheduled to withdraw on or around the date your return is submitted. Once your payment has been scheduled, we will not have control over when it will post and reflect in your bank account.

US STATE FILING DUE DATES:

Our filing processes and procedures are all designed around meeting the states’ filing deadlines. Below are the filing due dates for each state:

Early submission deadlines: • 15th of the Month - Maine (ME), Wyoming (WY), Chicago PPLT • 19th of the Month - Florida (FL)

Returns due on the 20th of the month: • Alabama (AL), Arizona (AZ), Arkansas (AR), Colorado (CO), Georgia (GA), Hawaii (HI), Idaho (ID), Illinois (IL), Indiana (IN), Iowa (IA), Kentucky (KY), Louisiana (LA), Maryland (MD), Michigan (20th), Minnesota (MN), Mississippi (MS), Nebraska (NE), Nevada (NV), New Jersey (NJ), New York (NY), North Carolina (NC), Oklahoma (OK), Pennsylvania (PA), Puerto Rico (PR), Rhode Island (RI), South Carolina (SC), South Dakota (SD), Tennessee (TN), Texas (TX), Virginia (VA), Washington DC (DC), West Virginia (WV), Wisconsin (WI)

Returns due after the 20th: • 23rd of the Month - Ohio (OH) • 24th of the Month - California (CA) monthly prepayments • 25th of the Month - Kansas (KS), New Mexico (NM), Vermont (VT), Washington state (WA) • 30th of the Month - Massachusetts (MA)